Procurement and Infrastructure

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Lorem IpsumA place where inspiration finds youProcurement and InfrastructureThe Human Capital Office invites internal and external applicants for the position of (permanent-full time staff members) for the position of Procurement Administrative Assistant.“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory”Reporting Line: Director of Procurement and Infrastructure Director.Position Description Summary:The Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.Main Duties:

To plan, establish priorities, organize and manage the secretarial and clerical functions of the office.
To coordinate with AUI's different departments and services, insuring an adequate and timely flow of information and follow up
To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
To control action on all incoming and outgoing office correspondence and communications.
To maintain the Manager's calendar and schedule appointments
To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
To prepare and submit tax exemption files to tax services
To receive, record and dispatch purchase requests to purchasers
To perform the duties of purchaser when needed
To assist in launching and developing some projects
To process and follow up the office's budget

To perform other tasks and duties as assignedRequirements/Skills:

A bachelor's degree or equivalent

Preferred: bachelor in economics or business administrationPrevious working experience in a job-related positionIT Skills and Abilities:Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminologyGood knowledge of principles and practices for providing customer serviceGood verbal and written communication skills in English, French and ArabicGood customer service orientation skillsAbility to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines and interact with patrons on all levels.Team spirit, time management, stress tolerance and commitmentAbility to adapt to different work situationsAccountability in task achievementSense of responsibility and commitmentAbility to learn quickly and to work with a teamAbility to collaborate effectively with the University's departments and cross-functional teamsAbility to work and to deliver on timePositive attitude and ability to plan and to adapt to changeDeadline: July 10th, 2025 at midnight.Qualified applicants are invited to submit a letter of application via the following formThe Search Process:Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.

Al Akhawayn University

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