Department Assistant - ANAPEC f/m
- الدار البيضاء
- دائم
- دوام كامل
The role involves managing calendars, scheduling meetings, handling communications, coordinating travel, and managing information with discretionKey Responsibilities:Sales Support and customer management
Customer Contracts Management
Liaise with legal departments with compliance with C directives
Organizing the Customer Database and archiving documents Organizing and maintaining both physical and digital files, ensuring confidentiality.
Handling correspondence and performing other administrative tasks.
Maintain database of contactsDepartment Support and Reporting:Consolidate associates travel information's
Generating reports on a monthly basis
Departments Costs/Budget Follow up
Organizing internal and external events (Review meetings, Strategy meeting ...), including logistics and coordination.Head of Department AssistanceOrganizing and maintaining the Head of Department schedule, scheduling meetings, and managing conflicts, preparing agendas, taking minutes, and distributing materials.
Coordinating travel arrangements, booking accommodations, and managing itineraries.
Visa processing
Expense claims preparationQualifications
- Bachelor’s degree in Management, Business Management, or an equivalent field
- Strong Communication Skills
- Organizational Skills
- Discretion and Confidentiality
- Problem-Solving Skills
- Technical Proficiency
- Interpersonal Skills
- Flexibility and Adaptability
- Distinction from Administrative Assistants