Purchaser | Ifrane (Maroc)

• A uniquely international common core program for all undergraduate students, providing the basis for a well-rounded global education.
• Rich academics, in English, encouraging choice and experimentation, in all schools and programs of study.
• A comfortable, safe, exciting residential student life on campus, featuring hundreds of University student-run activities, with over 96 percent of undergraduates living on campus with roommates from around Morocco and the four corners of the world.
• The peace and pleasures of Ifrane, a center for outdoor exploration of mountains, streams, lakes, and more, with many entertainment options and easy access to major cities such as Rabat, Casablanca, Fez, Meknes, and more.

• Assist with procurements using the most applicable and cost-effective purchasing methods based on laws, rules, policies, and established guidelines.
• Receive and tracks vendor responses to solicitations and distributes responses to the assigned buyers.
• Identify provider resources and evaluates information supplied by bidders.
• Process requisitions in an automated environment, including reviewing requisitions for completeness and compliance with applicable requirements.
• Research vendors for products and services.
• Assist with monitoring legal and regulatory requirements pertaining to purchasing.
• Maintain all required documentation supporting transactions.
• Use automated procurement systems.
• Prepare and distribute procurement documents to vendors.
• Review and tabulates bids.
• Work with management, requesters, subject matter experts, stakeholders, and other purchasing staff to resolve purchasing-related issues.
• Prepare, review, release, and tracks purchase orders (Pos) and contracts based on requesters’ needs.
• Respond to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs, and the delivery of goods or services.
• Prepare, review, process, and tracks solicitations and purchase orders.
• Prepare, review, and maintain purchasing and procurement minutes and reports.

• Main tasks:

• Receive and analyze internal orders (it involves coordination between technicians and end-users)
• Prospect the market and contact vendors for bid quotations.
• Solicit, analyze and compare bid specifications.
• Negotiate with vendors regarding specifications, prices, and delivery.
• Ensure saving money to the benefit of the institution, follow up and update the saving table and strive to achieve the saving target.
• Place purchase orders to selected vendor after approval of the Procurement Director.
• Follows up on orders and get involved in deliveries whenever needed.
• Maintain accurate records and documentation on all purchases

• Identify new qualified vendors and establish contact.
• Review catalogs for new equipment and supplies.
• Maintain files of vendor lists and current catalogs.
• Provide assistance and advice to personnel on purchase specifications, quality and delivery time.

• Knowledge of purchasing and procurement methods and procedures, university procurement principles and practices, assigned commodities and products on the open market, supply sources, and the principles of business administration and accounting.
• Skill in problem-solving and in the use of a computer and applicable software.
• Ability to perform arithmetical computations, evaluate bids, develop methods and procedures for locating supply sources, maintain a system of record
• keeping, maintain effective working relationships with vendors and suppliers,
• Communicate effectively and provide guidance to others.
• Practical experience with purchasing software.
• Strong analytical skills.
• Sound research and networking skills.
• Great written, verbal, and interpersonal skills.

• Basic knowledge of stock management and physical inventory techniques
• Basic knowledge of hygiene, security and safety regulations related to the storage of hazardous material and products

• Computer skills
• Organizational skills
• Purchasing software.
• Strong communication skills both in writing and in oral (French and English)
• Strong analytical skills.

• Ability to be organized and methodical.
• Being honest and ethical
• Ability to establish and maintain effective working relationships with employees/end users.

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